Employers must report the following information for each newly hired or rehired employee within 20 calendar days of the hiring date (if an employer reports electronically, it must submit two monthly reports—if needed—between 12 and 16 days apart):
- Employee name (first, middle initial, last), address (street, city, state, and ZIP code), Social Security number, and hire date.
- Employer name, address (street, city, state, and ZIP code), and identification number (assigned by the IRS).
- Whether dependent health insurance benefits are available to the employee and if so, the date the employee qualifies for the benefits.
Employers required to report to New York State (and multistate employers who designate New York as their reporting state) should use one of the methods below to submit the new hire information:
- Online through the New York New Hire Online Reporting Center.
- Submit a copy of the employee’s Form IT-2104 in place of, or in addition to, the federal Form W-4 via fax/mail to the New York State Department of Taxation and Finance.
Additional requirements may apply. Click here for more information.
Please Note: The state laws summaries featured on this site are for general informational purposes only. In addition to state law, certain municipalities may enact legislation that imposes different requirements. State and local laws change frequently and, as such, we cannot guarantee the accuracy or completeness of the information featured in the State Laws section. For more detailed information regarding state or local laws, please contact your state labor department or the appropriate local government agency.