Covered employers must comply with state law protecting personal information. A general overview of the New York law is presented below. Definitions Personal information is any information concerning a natural person which, because of name, number, personal mark, or other identifier, can be used to identify such natural person. Private information is generally personal information consisting of any information combined […]
New York employers generally must pay employees 1 ½ times their regular rates of pay for work in excess of 40 hours per week. If an employee is paid at different rates for different hours, the employer must pay overtime at 1.5 times the regular rate, determined by dividing gross earnings by the hours worked. […]
Employers must report the following information for each newly hired or rehired employee within 20 calendar days of the hiring date (if an employer reports electronically, it must submit two monthly reports—if needed—between 12 and 16 days apart): Employee name (first, middle initial, last), address (street, city, state, and ZIP code), Social Security number, and hire date. […]
In addition to the forms required by federal law, New York employers must provide the following forms to new hires: Additional Forms for New York City Employers
The table below provides an overview of minimum wage requirements in New York state. Effective date Dec. 31, 2020 Dec. 31, 2021 Long Island and Westchester $14 $15 Remainder of the state $12.50 $13.20* Fast food workers throughout state $14.50 $15 New York City $15 $15 *This rate will be adjusted and announced annually by the […]
New York State requires most private employers to provide employees meal and rest breaks as follows: Meal Breaks 30-minute meal break between 11:00 a.m. and 2:00 p.m. for shifts 6 hours or longer that extend over that time period.45-minute meal break midway between the beginning and end of an employee’s shift, if the shift is more than […]
In addition to complying with all applicable federal and state nondiscrimination laws, during the job application and interview process, New York employers must follow state laws on criminal records and salary history inquiries. Arrests and Convictions In general, employers with 4 or more employees are generally prohibited from: Inquiring about any arrest or criminal accusation that is not yet or no longer […]
Under federal law, companies may employ only people who can legally work in the United States–either U.S. citizens or or foreign citizens with the necessary authorization. There is no statewide requirement for private employers in New York to enroll and participate in the federal E-Verify program to confirm the employment eligibility of employees hired to work. Please Note: […]
If the Employee Quits or is Involuntarily Terminated The final paycheck is due by the next regular payday. The wages must be mailed if the employee requests. Payment of Unused Benefits on Termination Whether an employer must pay for unused time depends upon the terms of the vacation and/or resignation policy. New York courts have held […]
All New York State employers must provide eligible employees with job-protected paid family leave (PFL). The following chart explains the law and its requirements in detail. Who Pays for PFL? While employers must purchase a PFL insurance policy, policy premiums are paid by employees. For 2021, employers may deduct 0.511% of the weekly wage, up to an annual cap […]